If no active license is available, the unarchiving process fails and the user remains archived with their Archived User license.Īrchive or unarchive an individual user account To unarchive a user, you need an available license that matches their Google Workspace edition.If no Archived User licenses are available, an error message appears when you try to archive a user. To archive a user, you need an available Archived User license.To buy an Archived User subscription, contact a Google Sales representative or a Google Cloud partner. Your organization needs an Archived User subscription.When you unarchive a user account, they return to their previous status and regain access to all their previous data.Īfter you unarchive a user account, you need to manually assign them a license for Google Workspace. Can’t receive new email and calendar invitations as they are blocked when sent to the archived user’s account.Display the archived status in user reports, making it easy to monitor, manage, and eventually delete archived users.Can be deleted or unarchived, but not suspended in the Admin console.In user directory listings, the user appears with the archived status. Don’t appear in the Global Address List.This includes Google Workspace services, such as Gmail, Google Calendar, and Drive. Can’t sign in to their Google Account, on any system.When you archive a user account, their active Google Workspace license becomes available to reassign to another user within 24 hours. You can archive both active and suspended users. If the user no longer needs the add-on subscription, you can remove the license after archiving the user account. If the user has a license to an add-on subscription, such as Vault or Google Voice, the user keeps the license after you archive them. For details, go to Use Workspace DLP to prevent data loss. For Enterprise Plus and Enterprise Standard users, Google Drive data loss prevention (DLP) continues to run on their data.For details, go to Archive a Currents user. Currents data (posts, comments, and likes) is retained, but it may take up to 7 days to appear in the stream.For details, go to Choose a geographic location for your data. For Enterprise Plus and G Suite Business users, the user’s data stays in the same data region set by the administrator.The user’s data (from core services, such as Gmail and Google Drive, and non-core services, such as Classroom) is available to other users in your organization. If the user has a Google Vault license or a license from an Archived User subscription that contains Vault, then the user's data is protected according to Vault retention rules and holds and you can search and export the data. When you archive a user account, Google safely maintains the user’s Google Workspace services data. What happens to an archived user’s account & data? Or, you can export files from shared drives for storage elsewhere.Įverything else you need to know is at it.vt.edu/license-changes/students.įor individual assistance, go to 4help.vt.edu or call 54.When an employee leaves your company, you can archive that user account to securely retain their data and prevent them from accessing Google Workspace services. Archiving a user account changes their state to archived and assigns them an Archived User license. What to do: If you are ‘Manager’ of any Google shared drives that need to stay active, find a department to sponsor that drive before Feb. 15, 2024: shared drives need a departmental sponsor by this date If you’re at or near the limit, you will need to move and/or delete files to avoid maxing out your storage. 16, it will go read-only until you reduce your storage. If your Google account is over 5 GB on Jan. 16, 2024: you will have a 5 GB storage limit in Google DriveĪbout 80% of students are already below this limit. All you need to know regarding Google Photos is in this guide.Īlso Jan.Why? Any content left in the Photos app will count against your storage usage and you will not be able to remove your photos afterwards. Go back and delete all contents from the app until there’s 0 GB left.Disable any automatic syncing to your VT Google Photos app.16, 2024: access to the Google Photos app will be removed from VT accounts. Starting in January, you will log into Exchange Online to access your VT email and calendar via the Outlook app. Virginia Tech will migrate your inbox and calendar data for you. Winter Break: email and calendar migration to Exchange Online Please take a moment to read the following and be ready. As you may know, email, calendar, and Google Workspace services for Virginia Tech students are changing.
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